Asana to Asana Integration

Head to exalate.app and create an account. Add both Asana workspaces as nodes, then open a connection between them. From there, you write sync rules that tell Exalate which task fields to send and how to map them on the receiving side. Aida, the built-in AI assistant, can draft these rules for you if you describe what you want in plain English. Set your triggers (the conditions that decide which tasks get synced), and the integration starts running on its own.

You can sync pretty much everything from an Asana task. Names, descriptions, assignees, due dates, completion status, comments, attachments, tags, followers, the project a task belongs to, and which section it sits in. All custom field types work too, whether that’s a dropdown, a number field, a date picker, or a people field. Anything else accessible through Asana’s API can be pulled in using Exalate’s scripting engine. The supported fields reference has the full breakdown.

A single shared workspace isn’t always practical because different business units may need administrative separation for compliance or data governance reasons. Post-merger scenarios often leave teams stuck on different Asana organizations with no clean way to unify them overnight. And if you’re collaborating with an outside company (a vendor, a client, a contractor), you can’t just invite them into your org without exposing internal projects. Syncing lets both sides keep their own environment intact while still working from the same task data.

Exalate supports both real-time and two-way syncs. A one-way setup pushes task data from a source workspace to a destination without sending anything back. That’s handy when a leadership team needs to monitor delivery progress without editing the original tasks. Two-way sync keeps both workspaces updated simultaneously, so a change on either side propagates to the other within seconds. You pick the direction per connection, and you can run different modes for different connections at the same time.

Yes, you can connect more than two Asana workspaces. You might have one central workspace that pulls data in from five regional teams (hub-and-spoke), or you might need every workspace talking to every other one (full mesh). Exalate treats each workspace pair as its own connection with its own rules, so adding a new node to the network doesn’t require reconfiguring anything that’s already running.

Asana has no built-in mechanism for pushing task data between separate organizations. Multi-homing lets you add a task to several projects, but only within the same workspace. Beyond that, your options are manual CSV exports, third-party automation platforms with shallow Asana connectors, or building something custom against the API. None of these give you bidirectional field-level sync, conflict handling, or the ability to filter and transform data based on conditions. That’s the gap Exalate is designed to fill.

Yes, you can sync text fields, number fields, dates, dropdowns (single and multi-select), and people fields natively. If both workspaces use the same custom field names, mapping is straightforward. If the names or option values differ, you can write transformation logic in your sync rules. For instance, one workspace might label priorities as “Critical / High / Medium / Low” while the other uses “P1 / P2 / P3 / P4.” Exalate lets you translate between the two automatically.

Pricing is based on the number of items actively being synced at any given time, not on how many users you have or how many API calls run in the background. The pricing calculator gives you a quick estimate, and there’s a free trial if you want to test it with real data first. Details are on the pricing page.

You can set up a separate connection from your agency’s workspace to each client’s Asana org, each with its own sync rules and field mappings. Client A’s tasks never bleed into Client B’s data. Your agency gets a single operational hub, but the sync boundaries keep everything partitioned. This is a common setup for consultancies, outsourcing firms, and digital agencies that need to coordinate deliverables across multiple external organizations without co-mingling project data.

Yes, triggers and script-level conditions let you get specific about what qualifies for syncing. You could limit the sync to tasks in a particular Asana section, or only sync tasks where a “Region” custom field matches “EMEA.” You can also apply conditions on the receiving side, like routing incoming tasks to different projects depending on their tags. Every condition is defined per connection, so your rules for one workspace pair don’t interfere with another.

Basic integrations can be configured in under an hour. Register at exalate.app, connect both systems, and use Aida to help write sync rules from plain-language descriptions. Complex integrations with custom field mappings, conditional logic, and multi-party connections may take longer to configure properly. For organizations that prefer expert assistance, Exalate offers managed services where integration engineers handle setup and ongoing optimization: https://exalate.com/managed-services/